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  • Writer's pictureAriana Shives

My Favorite AI Tools

AI for entrepreneurs, designers, and everyone in between!

AI has become a rapidly evolving landscape of tools, strategies, buzzwords, and apps. It is simultaneously an overwhelming mountain with no summit and an exciting new frontier we all get to explore together (too dorky? or just enough?). I love AI for its potential to simplify processes and amplify productivity, making all of us more agile and adaptive in a heartbeat. I like to approach AI tools from a day-to-day perspective. How can I replace something in my everyday workflow with AI in order to make my life/job/work a little bit easier? How can I streamline my workflows and improve my decision-making or be a little bit more productive (with a little bit less effort)?

Artificial Intelligence (AI) refers to the capability of a machine to imitate intelligent human behavior. Generative AI, a subset of AI, refers to algorithms designed to create content—be it text, images, or even code—from existing data. Generative AI is the flavor of AI that has risen in popularity in the last year with tools like chatGPT, that create outputs as a result of specific inputs. Tools built on generative AI can dramatically reduce the time and effort required to perform tasks, offering creative solutions that previously would have required human input. My approach to integrating AI involves selecting tools that not only offer significant improvements over traditional methods but do so in a way that meshes seamlessly with existing business processes.

Below, I have curated a list of AI tools that I recommend for any entrepreneur eager to tap into the benefits of AI! Each tool has been chosen based on its effectiveness, ease of use, and ability to integrate into daily business operations.

My Favorite and Most Recommended AI Tools for Entrepreneurs:

These are great tools for entrepreneurs in particular, but most of them work well for anyone interested in integrating AI into their day-to-day life or career!

  • Primary Use: Conversational AI and content generation.

  • Cost: Free access to ChatGPT; subscription options available for advanced features.

  • Description: ChatGPT can generate dialogue, answer questions, summarize content, and more. I recommend starting with ChatGPT to get accustomed to working with AI in various aspects of business.

  • Plug-Ins: GPT4.0 (the paid version) includes the use of various additional GPTs, trained on specific information, a few of which I particularly love and recommend! Those include:

    • DALL-E, for generating images

    • Web Browser, for fetching real-time information from the web

    • Data Analyst, for... well... analyzing data

  •  Primary Use: Video messaging, specifically with a screen recording component.

  • Cost: Free with basic features; business plans start at $8 per user per month.

  • Description: Loom allows you to record and share video messages, making it easier to communicate complex ideas or provide personal updates to your team. It's perfect for remote teams, offering a more personal touch than traditional emails or text updates.

  • Primary Use: Auto-scheduling and calendar management.

  • Cost: Offers a free basic plan; premium plans start at $8 per user per month.

  • Description: Calendly streamlines the scheduling process by allowing clients to choose from available times based on your preferences, eliminating the back-and-forth often associated with booking meetings. It integrates with Google, Outlook, and other calendar services, ensuring no double bookings. I recommend it for its user-friendly interface and robust integration capabilities.

  • Primary Use: Notetaking, project management, and organization.

  • Cost: Free for personal use; team plans start at $8 per user per month.

  • Description: Notion serves as an all-in-one workspace where teams can plan, collaborate, and keep track of their work. Its customizable templates and intuitive drag-and-drop interface make it excellent for managing projects, documents, and tasks. I suggest using Notion to centralize business operations and enhance team collaboration.

  • Primary Use: Automated grammar checking, proofreading, and writing enhancements.

  • Cost: Free version available; premium versions start at $12 per month.

  • Description: Grammarly uses advanced AI algorithms to correct grammar, spelling, and punctuation errors in real time, and offers style and tone suggestions. This tool is indispensable for maintaining professionalism in all written communication and is especially useful for content creators.

  • Primary Use: AI-powered meeting assistant.

  • Cost: Free for basic use; pro plans start at $10 per user per month.

  • Description: Fireflies can attend meetings, take notes, and provide summaries. This tool is particularly helpful for those who need to manage a large volume of meetings and want to ensure no critical information is lost.

  • Primary Use: Email management.

  • Cost: $30 per month.

  • Description: Superhuman is designed to make email management faster and more intuitive. It incorporates AI to automate processes like sorting emails and scheduling, making it invaluable for managing high volumes of business communications.


• Primary Use: Workflow automation across multiple apps.

• Cost: Free for basic plan; paid plans start at $19.99 per month.

• Description: Zapier automates repetitive tasks by connecting over 3,000 web apps, such as Gmail, Slack, and Mailchimp, without requiring coding skills. It’s ideal for streamlining workflows and improving productivity.


• Primary Use: Project and task management.

• Cost: Free for basic features; premium plans start at $10.99 per user per month.

• Description: Asana uses AI to predict project timelines and resource management needs, helping teams stay organized and on track with their projects.

Taking the First Step with AI

If you're new to AI, a practical approach is to start with tools that already integrate AI features, like using Canva’s AI capabilities to improve or streamline your design tasks. After gaining some confidence, explore more comprehensive AI solutions like ChatGPT, which can serve as a versatile tool across many business functions.

Ethical and Legal Considerations

As you integrate AI tools into your business, it’s absolutely crucial to consider the ethical implications of their use. AI should be employed responsibly, ensuring it does not perpetuate biases or infringe on privacy. Businesses must be transparent about their use of AI, especially in customer interactions, and vigilant about the data they collect and how it is used. AI should not be used as a replacement for human empathy or decision-making where moral judgments are required. It is also important to be conscious of the data you share and store within AI tools, and to understand the security measures associated with each tool you use. Ensure that the apps you use have measures in place to protect sensitive information and ensure compliance with data protection regulations like GDPR.


Are you ready to transform your business with AI but unsure where to start? Book an AI consultation with me today! I'll help you navigate the complex landscape of AI tools, ensuring that they are integrated seamlessly into your existing processes in a way that is ethical, effective, and tailored to your specific needs. Let’s harness the power of AI to propel your business forward. Book your 1-on-1 AI consultation now!


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